The Rutland Regional Planning Commission (RRPC) is seeking a full-time professional to become the organizations Finance Administrator. The RRPC provides the opportunity to be part of a high energy regional planning agency working with municipal, regional, state and federal levels of government and private and non-profit organizations.
The Finance Administrator's position is multi-dimensional. In addition to bookkeeping and accounting tasks, the Administrator has a wide variety of administrative responsibilities related to the day-to-day operation of the office including the handling of supplies, office equipment operation and maintenance, scheduling, planning staff support, and general clerical responsibilities. This position requires an attention to detail, the ability to respond quickly to changing work loads, and to work independently.
The Administrator is under the general supervision of the Executive Director, and provides administrative support to planning staff, and the Commission's Secretary/Treasurer. It is also the Administrator's responsibility to deal regularly with and represent the Commission to a variety of outside financial institutions, government and insurance agencies, vendors, and accountants.
- In consultation with the Executive Director and the Commission's Secretary/Treasurer, plan and oversee all financial and business management systems of the Commission, including accounting, personnel payroll and benefits, grants and contracts, service contracts, fixed assets, cash flow, leases and purchases; develop and/or modify systems and policies in accordance with government regulations and organizational needs.
- Perform a full range of professional bookkeeping, accounting and financial analysis functions, including various account balancing and reconciliation tasks; payroll tax reporting and tax return preparation; cash flow, end-of-year account auditing and closing functions; indirect rate calcuations; and data compilation and analysis as part of budget planning and administrative functions. Prepare a wide variety of fiscal/business reports for internal use and as required by outside agencies; prepare for and coordinate annual external audits/financial reviews.
- Participate in grant/contract proposal development; oversee grant/contract budgets and accounts; assist in the preparation of grant/contract reports.
- Administer Commission insurance and employee benefit programs; provide orientation for new employees with regard to Commission benefit plans and personnel policies.
- Establish and maintain the Commission's filing and record-keeping systems related to all assigned functions, including financial, personnel, and public record files, in accordance with Commission policies and federal and state requirements. Assist planning staff in the maintenance of municipal and planning files. Research and recommend sources and financing for needed office equipment and services; coordinate purchase and installation of equipment. Order and maintain inventory of office supplies.
- Maintain various mailing lists and records, manual and computerized; compile up-to-date information for mailing lists; update lists; coordinate mailings; distribute and sort incoming mail.
- Serve as principal receptionist for the Commission; answer phone and greet visitors; screen callers/visitors; take messages; answer a variety of basic questions related to Commission functions, services, policies and procedures. Assist in meeting schedules and preparations.
- Provide assistance to the staff, Board and public by filling requests for information; assisting in data collection and analyses and report production; and providing clerical support, including the photocopying and distribution materials, as needed and as time permits. Assist the staff planner with database entry, record keeping, and filing for permit applications.
- Assist with special projects as assigned.
Associates or bachelor's degree in accounting or related discipline plus three to five years of relevant accounting and financial management experience, or a combination of education experience from which comparable knowledge and skills have been acquired.
- A broad base of technical knowledge and skills in accounting theory and methods, including some relevant knowledge of grant and contract administration, is desirable.
- Proficiency in QuickBooks and Microsoft Office products.
- General knowledge of computer systems, ability to problem solve with computers, and manage computer files.
- Strong administrative, analytical, and communication, and an ability to work effectively with staff, board members and the general public are essential.
Salary and Benefits
Full-time position. It is an exempt, regular employee and is subject to all terms and benefits of the Commission’s Personnel Policies. Salary is commensurate with skills and experience.
Please respond with a letter of interest, resume and three references to: Finance Administrator, Rutland Regional Planning Commission, P.O. Box 965, Rutland, VT 05702. Or via email to: firstname.lastname@example.org (Subject Line = Finance Position). Application deadline March 9.
The Rutland Regional Planning Commission is an equal opportunity employer.